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Introducing
Contractor ID

Contractor ID is designed to help Fuel Lock Administrators group employees for another level of detailed reporting.

You can think of Contractor ID as representing an employee group such as different departments within an organization, separate companies on a common job site, unique daytime/nighttime shifts at a location, or any other ways Administrators would like to use this function for grouping and reporting on employees.

As a practical example, a Fuel Lock Administrator that runs a mine site can now group employees by different contractors operating within the site. By doing so, they can track and monitor how much fuel each independent contractor uses throughout a given reporting period on site.

New Reporting & Grouping

Fuel Lock Administrators can group a subset of employees under a common Contractor ID. Fuel transaction reports will show how much fuel a specific Contractor ID group has used. Employees using a specific Contractor ID PIN are automatically grouped under that Contractor ID for reporting and a new column named Contractor ID will appear in the Usage Report. This column is optional and not displayed like Custom Field Entries.

Security Feature

The Contractor ID PIN acts similar to a second password alongside the Employee PIN. In essence, it can be used to add an extra layer of access control. It’s not a perfect security measure, as Contractor IDs might be shared across employees, but as a practical example, Fuel Lock Administrators can have employees enter both their Employee PIN and a Contractor ID PIN, adding an extra layer of security to fuel access.

How Contractor ID Functions

  • Contractor IDs are universal to the account and can be shared across employees
  • If a Contractor ID is added, it’s automatically linked to all Contractor ID-enabled devices in the Fuel Lock account
  • Contractor ID is a validated field—meaning only predefined Contractor IDs can be used while unlocking (unlike Custom Field where any value can be added)
  • Accounts (and therefore devices) are limited to 100 Contractor IDs
  • Each employee can be assigned up to three (3) Contractor IDs and employees can only use Contractor IDs they’ve been assigned
  • Contractor ID PINs can be 4-10 digits long
  • Contractor ID Names can be 21 characters long
  • All the Fuel Lock devices on the account need to have Firmware 24 or greater to access Contractor ID; if all units aren’t Firmware 24 or greater, Contractor ID will be missing from the sidebar of the Fuel Lock Web Dashboard
  • Contractor ID cannot be assigned to the Administrator account

Quick Setup Guide

Step 1: Enable Contractor ID

Contractor ID can be enabled/disabled and set as mandatory/optional per Fuel Lock device. Settings are managed under Account Preferences on the Mobile App or Web Dashboard. Devices can be configured to allow access to specific Contractor IDs, similar to equipment/employee access.

Step 2: Set Up Employees

Assign Contractor IDs to employees with each employee able to be linked to as many as three (3) Contractor IDs.

Step 3: Set Up Devices

To enable Contractor ID on devices, go to Preferences Panel and enable Contractor ID, then configure Contractor ID access per device.

You’re all set! Employees will now be prompted to enter both their Employee PIN and Contractor PIN when accessing fuel (when enabled).

Introducing
9-Digit Equipment ID

 

This new feature is very straightforward, with the Firmware 24 release, Equipment IDs can now be up to 9-digits in length to accommodate a larger range of equipment.

Download the Fuel Lock Mobile App

Fuel Lock mobile app